2024 Annual Meeting of the Longwood Owners’ Association, Inc.
The Annual Meeting of the Longwood Owners Association will be held on Thursday, October 24th at Carriage Inn, across the street from the entrance to Longwood. The official start time is 7:00 PM with a 1 hour social meet and greet starting at 6:00 PM. Owners are invited to bring an appetizer or an hors d’ouevres of their choice. An agenda will be distributed prior to the meeting date. The Board will also post a notice of the Annual Meeting on the guard house doors the weekend before the meeting.
Among the primary agenda items for the Thursday, October 24th meeting is voting for two (2) Directors. The two Directors whose terms end on December 31, 2024, are President, Tyler Avenell, and Treasurer, Cheryl Stark. Two elected members will need to serve a three-year term on the Board.
Nominating Committee
Anyone desiring to be nominated should contact Becky Muse, Jerry Mills, or Paul Harbison. Becky is the Chairperson of the committee. You can reach out to any of these 3 individuals or send in your nomination via email to nominations@longwoodinconroe.com.
When contacting the Nominating Committee please designate and clarify which incumbent Board Member you plan to run against on the ballot. There will be two ballots, as there are two Directors with terms ending in 2024. By October 14th, all nominations must be submitted, as write-in candidates will no longer be accepted at the meeting. The Nominating Committee will provide a candidate list to the Board of Directors no later than the 15th of October.
Once the list of candidates has been established, regular ballots, an absentee ballot, and a proxy statement will be emailed to all Owners on October 16th with instructions. Nominations will not be accepted from the floor, and the write-in candidates on the ballot are no longer accepted.
Voting for Board of Directors and 2025 Budget
As of January 1, 2025, two (2) new members are needed to serve on the Board of Directors. Voting for a new Director and the 2025 budget will be the first items on the agenda. You will have the option of voting via email between October 16th and October 23rd, or in person on October 24th at the Annual Meeting. E-mail ballots, absentee ballots, and a proxy statement will be sent to each Owner no later than October 16th, 2024 with instructions on how to cast your ballot. Voting via email will close at 6:00 PM on October 23rd, 2024.
Agenda
The agenda will be finalized after nominees are decided. Owners desiring to address the Board, or present a topic for consideration, can be placed on the agenda. To reserve a time, please respond to this email by October 15th with your topic. We will confirm your time on the agenda, and depending on the number of requests, time for discussion and presentations may be limited.
Important Dates
October 14th, 2024 – All nominations must be submitted to the Nomination Committee.
October 15th, 2024 – All agenda topic/presentations must be submitted.
October 16th, 2024 – Ballots, Proxy Statements, and Finalized Agenda will be distributed electronically.
October 23rd, 2024 at 6:00 PM – Deadline for Early, Email, and Absentee Voting
October 24th, 2024 at 6:00 PM – Social Meet & Greet at Carriage Inn
October 24th, 2024 at 7:00 PM – Annual Meeting Including Election Day Voting
All the best,